What Are The Top Features To Consider When Buying A New Printer?

Finding the perfect printer can feel like a daunting task with so many options available. However, fear not! In this article, we will explore the top features to consider when purchasing a new printer. From print speed to connectivity options, we will cover everything you need to know to make an informed decision. So, whether you’re looking for a printer for your home office or business, get ready to discover the key factors that will help you find the best printer to meet your needs.

Type of Printer

Inkjet Printers

When considering buying a new printer, one of the first decisions you’ll need to make is whether to go for an inkjet printer or a laser printer. Inkjet printers are a popular choice for home use due to their affordability and versatility. They use small ink cartridges to spray microscopic droplets of ink onto the paper, resulting in vibrant and high-quality prints. Inkjet printers are known for their ability to produce vivid colors and smooth gradients, making them a great option for printing photos or documents with graphic elements.

Laser Printers

On the other hand, laser printers offer faster printing speeds and more precise text and line work. They use a laser beam to transfer toner onto the paper, resulting in sharp and crisp prints. Laser printers are commonly used in office environments where large volumes of documents are printed on a regular basis. They are particularly efficient when it comes to printing black and white text documents, making them an ideal choice for businesses and individuals who require fast, professional-quality prints.

Multifunction Printers

If you’re looking for a printer that can do it all, a multifunction printer may be the perfect choice for you. These printers combine the functionality of a printer, scanner, copier, and sometimes even a fax machine into a single device. With a multifunction printer, you can handle all your document needs without having to invest in separate devices. This can be a convenient and cost-effective solution for home offices or small businesses.

Printing Technology


Resolution is an important factor to consider when selecting a new printer. It refers to the number of dots per inch (dpi) that a printer is capable of producing. The higher the resolution, the sharper and more detailed the prints will be. If you plan on printing photos or documents with fine details, opting for a printer with higher resolution capabilities is essential. However, keep in mind that higher resolution prints may take longer to produce and may require more ink or toner.

Print Speed

Print speed is another crucial factor to consider, especially if you frequently print large volumes of documents. Faster print speeds can save you valuable time, particularly in office settings where efficiency is key. However, it’s important to note that print speeds can vary depending on whether you’re printing in color or black and white. If you frequently print color documents, make sure to check the print speed for color prints specifically, as it may be slower than black and white.

Color vs Black and White Printing

Deciding whether you need a printer capable of producing color prints or if black and white printing will suffice is an important consideration. If you primarily print text documents or don’t require color prints, opting for a black and white printer can be a cost-effective choice. However, if you frequently print photos, presentations, or marketing materials that require vibrant colors, investing in a color printer is a must. Consider your printing needs and choose a printer that aligns with your requirements.

Connectivity Options


USB connectivity is a standard feature found in most printers. It allows you to connect your printer directly to your computer using a USB cable. This type of connection is reliable and ensures a fast and secure data transfer. If you primarily use a single computer or laptop and don’t require wireless printing capabilities, a USB connection is a simple and effective option.


For office environments or situations where multiple users need to access a single printer, Ethernet connectivity is a valuable feature to consider. Ethernet allows you to connect your printer to your local network using an Ethernet cable. This enables multiple users to print documents from different computers, providing convenience and flexibility. Additionally, Ethernet connectivity often offers faster data transfer speeds, which can be beneficial for businesses with heavy printing needs.

Related articles you may like:  When To Consider Specialty Inks For Your Printing Projects?


Wi-Fi connectivity is becoming increasingly popular, particularly in homes and offices with multiple devices. With Wi-Fi enabled printers, you can print wirelessly from your computer, laptop, smartphone, or tablet without the need for cables. Wi-Fi printing offers convenience and flexibility as you can print from anywhere within the range of your Wi-Fi network. This allows for easy sharing and collaboration, making it a sought-after feature for both personal and professional use.

Paper Handling

Paper Size

When selecting a printer, it’s crucial to consider the supported paper sizes. Different printers have different paper handling capabilities, so it’s important to choose one that can accommodate your specific needs. If you primarily print standard letter-sized documents, most printers will be suitable. However, if you frequently print larger documents, such as legal-sized or tabloid-sized paper, make sure to choose a printer with the appropriate paper handling capabilities.

Duplex Printing

Duplex printing, also known as double-sided printing, allows you to print on both sides of the paper without manual intervention. This feature can be particularly useful for businesses and individuals looking to save on paper costs and reduce waste. Instead of manually flipping the paper to print on the other side, a printer with duplex capabilities will automatically flip the paper and print on both sides, saving you time and effort.

Paper Tray Capacity

Consider the paper tray capacity of a printer to ensure it can handle your printing needs. The paper tray is where you load the paper for printing, and larger capacities mean fewer interruptions to reload paper. If you frequently print large volumes of documents, a printer with a high paper tray capacity is essential to maintain productivity. However, keep in mind that larger paper tray capacities may result in a bulkier printer.

Print Quality

Dots Per Inch (DPI)

Dots per inch (dpi) refers to the number of dots a printer can place within one square inch of a printed area. The higher the dpi, the more detail and clarity the prints will have. High dpi is particularly important for printing photos or images that require precise detailing and vivid colors. It’s worth noting that while higher dpi can result in impressive print quality, it can also increase the time it takes to print and require more ink or toner.

Color Accuracy

When it comes to color printing, color accuracy is a crucial consideration. The ability of a printer to reproduce colors accurately can make a significant difference in the quality of your prints. Look for printers with advanced color management systems and color calibration capabilities to ensure accurate and consistent color reproduction. This is particularly important for professionals in graphic design, photography, or industries where color accuracy is paramount.

Image Clarity

In addition to resolution and color accuracy, image clarity is an important factor to consider. Clear and sharp images are essential, especially if you frequently print photographs or detailed illustrations. Look for printers that offer advanced image processing technologies and high-quality printing heads to ensure your prints are sharp, crisp, and true to the original image.

Operating Costs

Cost per Page

Operating costs, such as the cost per page, should be factored into your printer purchasing decision. The cost per page refers to the average amount of money spent on ink or toner for each page printed. It’s important to consider not only the upfront cost of the printer but also the ongoing costs associated with replacing ink or toner cartridges. Compare the cost per page of different printers to determine the most cost-effective option for your printing needs.

Replacement Ink/Toner Cost

When buying a printer, it’s essential to research the cost of replacement ink or toner cartridges. The price of replacement cartridges can vary significantly depending on the printer brand and model. Take into account the number of pages each cartridge can produce and the cost of replacement cartridges to estimate the long-term expenses of maintaining your printer. Opting for printers with affordable replacement cartridges or compatible third-party options can help reduce operating costs.

User Interface

Display Screen

A user-friendly display screen can greatly enhance the printing experience. Look for printers with clear and intuitive displays that provide easy access to settings, functions, and status updates. A well-designed display screen can make it simple to navigate through various printer options, preview documents, and troubleshoot any printing issues that may arise.

Control Panel

Consider the layout and design of the printer’s control panel when making your purchasing decision. An intuitive control panel with well-labeled buttons and easily accessible functions can make using your printer a breeze. Look for printers with control panels that offer convenient shortcuts, customizable settings, and quick access to common printing tasks. A well-designed control panel can save you time and frustration when operating your printer.

Related articles you may like:  Why Is 3D Printing The Future Of The Printing World?

Mobile Printing Support


If you frequently print from your Apple devices, consider printers that support AirPrint. AirPrint is a wireless printing technology developed by Apple that allows you to print directly from your iPhone, iPad, or Mac without the need for additional drivers or software. By choosing a printer with AirPrint compatibility, you can easily print photos, emails, documents, and more directly from your Apple devices, enhancing your printing convenience.

Google Cloud Print

For users who primarily use Google products and services, printers with Google Cloud Print support are worth considering. Google Cloud Print enables you to print from any device connected to the internet, including your smartphone, tablet, or computer. This feature allows you to send print jobs to your printer remotely, whether you’re at home, in the office, or on the go. Google Cloud Print simplifies the printing process and offers flexibility for users who require remote printing capabilities.

Compatible Mobile Apps

In addition to AirPrint and Google Cloud Print, many printers come with their own mobile apps that provide enhanced printing functionality. These apps often offer features like scanning, document management, and cloud printing. If you frequently work with documents on your mobile device or require advanced printing options, consider printers that offer compatible mobile apps. These apps can streamline your printing process and allow you to print and manage documents directly from your mobile device.

Energy Efficiency

Energy Star Certification

Energy efficiency is an important consideration for both environmental and cost-saving reasons. Look for printers that have earned the Energy Star certification. The Energy Star label indicates that a printer meets strict energy efficiency guidelines set by the U.S. Environmental Protection Agency (EPA). Energy Star certified printers consume less energy during operation, reducing both your carbon footprint and your electricity bills.

Sleep Mode

An additional energy-saving feature to consider is sleep mode. Sleep mode automatically powers down the printer when it’s not in use for a certain period of time, conserving energy. This can be particularly useful in office environments where printers are frequently left idle. When you’re ready to print, the printer will quickly wake up and be ready to use, ensuring minimal waiting time while still saving energy.

Warranty and Support

Manufacturer Warranty

When purchasing a new printer, it’s important to consider the manufacturer’s warranty. A warranty provides peace of mind and protection against defects or malfunctions. Look for printers that come with a generous warranty period, typically ranging from one to three years. Be sure to read and understand the warranty terms and conditions, including any limitations or exclusions. A reliable manufacturer warranty ensures that you’re covered in case of any unexpected issues with your printer.

Customer Support

Lastly, consider the level of customer support offered by the printer manufacturer. Look for brands that provide comprehensive customer support, including online resources, email or chat support, and phone assistance. A responsive and reliable customer support team can offer troubleshooting guidance, answer any questions you may have, and help resolve any issues that may arise with your printer. Good customer support ensures a smooth and hassle-free experience throughout the lifespan of your printer.

In conclusion, when buying a new printer, it’s important to consider various factors such as the type of printer, printing technology, connectivity options, paper handling, print quality, operating costs, user interface, mobile printing support, energy efficiency, warranty, and customer support. By carefully assessing your printing needs and analyzing each feature, you can select a printer that best suits your requirements and enhances your printing experience. Remember to prioritize your specific needs, whether it be photo printing, efficient document printing, or wireless connectivity, to make an informed choice and enjoy high-quality prints for years to come.